OAS / Mentor Agreement

 

Purpose 

This Mentoring Agreement was created to ensure Mentors understand the expectations of the Ohio Academy of Science’s Mentoring Program.  

 

Agree to adhere to all Ohio Academy of Science Mentoring Program policies and procedures as outlined below: 

1. Create an atmosphere of openness where meaningful communication and trust can exist by:  

1. Build self-esteem and motivation.  
   

1. Help set goals and work toward accomplishing them.  
   

1. Agree to commit for the duration of the Ohio Academy of Science Mentoring Pilot Program commencing on October 15, 2024, and ending on February 28, 2025. 
   

1. Attend an initial Mentor Training Session hosted by The Ohio Academy of Science before Mentoring starts. 
   

1. Partake in consistent communication using written text exchanges and the sharing of resources within the student project workspace in the ProjectBoard online platform. Access projects through the “My Projects” tab. 
   

1. Contact the Ohio Academy of Science with any questions or concerns regarding Mentor/Mentee pairing, the use of the ProjectBoard platform, or any other related issues.  
   

1. Be willing to communicate regularly with the Teacher.  
   

1. Be at least 19 years old. 
   

1. Have experience with research. 
   

1. Be interested in working with youth. 
   

1. Maintain professionalism in the Mentor/Mentee relationship. (i.e., Not give personal information, personal pictures, etc., out through ProjectBoard or any other method). 
   

1. Be willing to undergo a BCI / FBI background check if asked. 
   

1. Complete OAS/Mentor Check-in Survey 1x per month.  

 

Mentor / Mentee Communication through ProjectBoard 

 

 

 

Relationship Termination Clause:   

 

This Mentoring agreement sets forth the expectations to which the Mentor commits with their assigned Mentees. The Mentor agrees to follow the guidelines of this agreement for the period specified and to make a good faith effort to resolve any issues that arise by contacting the Teacher or the Ohio Academy of Science. 

 

This agreement is between the Mentor, _______________________________________and The Ohio Academy of Science. This agreement will commence on October 15, 2024, and end on February 28, 2025.  

 

______________________________________    ___________________________________    _______________ 

Mentor Signature                                           Email Address                                           Date 

 

_______________________________________                 _______________ 

Ohio Academy of Science Representative                  Date 

 

 

Mentor Checklist 

1. Access the Mentee’s workspace project in ProjectBoard and review their work. 
   

1. Address the Mentees' thoughts, concerns, challenges, goals, or experiences with the topic including:  
   

1. Follow the provided timeline or Teacher email for student project check-ins.  
   

1. Be willing to communicate regularly with the Teacher.  

 

Ohio Academy of Science Timeline 

 

September:  

1. Teachers who want to participate must commit by Sept 30, 2024.  
   

1. OAS can provide Mentors for up to 10 projects. 2 Mentors per Teacher @ 5 projects/Mentor. 
   

1. Teachers will provide school/class information to Mentor. --School name, grade participating, class subject.  
   

1. Principal and Teacher signs MOU. 
   

1. Teacher training Webinar provided by OAS. 
   

1. Students create accounts in ProjectBoard. 
   

1. Students become familiar with ProjectBoard. 
   

1. Students start projects in the ProjectBoard student workspace templates. 

 

October:  

1. Mentor Registration opens in ProjectBoard on October 1 - October 25, 2024.  
   

1. Mentor agreement signed.  
   

1. OAS will schedule 2 Mentor training Webinars per program as needed in mid-October and the last week of October. 
   

1. OAS pairs Mentors with Teachers by program type (Ohio STEP or Science Day) and number of Mentors needed per Teacher (up to 10 projects with Mentors). This may mean the Teacher only needs 2 Mentors @ 5 projects each or so. 
   

1. OAS sends pairings emails introducing Mentor and Teacher.  
   

1. One Mentor per project. (will not have more than one mentor commenting on a project) 
   

1. Students are actively working on projects in the ProjectBoard student workspace templates. 

1. The teacher receives Mentor biography and contact information from the Ohio Academy of Science. 
   

1. Teacher shares the project check-in timeline with Mentors OR emails Mentors when projects can be reviewed and commented on. (Teachers, Students, and Mentors will also receive emails through ProjectBoard when comments have been made on student projects). 
   

1. Teacher will add Mentors to student projects using Mentor’s email (used to create PB account) or ProjectBoard username. 
   

1. Email Ohio Academy of Science Program Coordinators with project links of students participating in the Mentoring Program. 
   

1. The Ohio Academy of Science starts survey check-ins; one per month. Mid November, mid-December, mid-January, and mid-February. 
   

1. The Ohio Academy of Science answers Teacher and/or Mentor emails and concerns as needed. 
   

1. Students are actively working on projects in the ProjectBoard student workspace templates. 

 

November - February 

1. Teacher ensures students are completing ProjectBoard section work in the student workspace templates and informs Mentors when to begin checking the projects either via a timeline or email updates. 
   

1. Survey check-ins. --One per month. Mid-November, mid-December, mid-January, and mid-February.